Each presenter will have a dedicated Zoom room to use for their synchronous poster presentations, but the exact format for these presentations is up to the discretion of each presenter. Because of the virtual format, presentations may include videos or other dynamic elements in your poster. The poster presenter should be present during the entire hour of the poster session, and will be responsible for sharing their screen, presenting their poster, and answering questions from the attendees. We recommend sharing a full screen, rather than selecting one application, and setting up your screen with a small version of the entire poster in one corner, the key conclusions in another corner, and a ‘working’ .pdf (or .ppt) in the rest of the screen (see image below). The ‘working’ .pdf will be where you zoom into specific parts of your poster while you discuss them. This setup will allow newcomers to the Zoom room to get caught up to the main ideas of your poster even if you are in the middle of describing another part of it.
Start your meeting several minutes before the beginning of the poster session using the custom link for your presentation which can be found in the Symposium Program Book (which will be emailed to registrants on October 5, 2020). Share your screen with your audience by clicking the ‘share screen’ button at the bottom of the screen once the Zoom meeting has started. Make sure to turn your mic on so attendees can hear while you present. If you have audio to share from your computer (e.g., video clips with sound), you will need to select that option (“Share computer sound”) when you activate screen sharing. Turning on your own video camera is optional, but recommended. Don’t forget to monitor the chat box for questions.